Whether or not you become a student, you will be given the option to “opt out” of Aspire holding any data that is not relevant to the service requirements, throughout your student journey.
We are required to hold your personal data during your student journey in order to provide the required service to you.
Full name and address including contact information (e.g. home address, email address, home and mobile telephone numbers)
Proof of UK address ( if required )
Date of birth and/or age (this is to ensure that you are eligible to apply)
Financial details in relation to an individual’s PayPal account
Additional needs assessments/reports and relevant medical details as provided by you
All Module and Unit grades
Providing personal data
The provision of personal data is optional, as is asking for our consent to hold and process data
In all other cases, you must provide the requested data so that we can process your enrolment
Monitoring of communications
Subject to applicable laws, we will monitor and record calls, emails, text messages, social media messages and other communications in relation to our dealings with you. This is in accordance with regulatory compliance, self-regulatory practices, crime prevention and detection, to protect the security of your communications systems and procedures, to check for obscene or profane content, for quality control and staff training. This is necessary and justified for legitimate and legal interests and obligations.
Sharing of personal data
Subject to applicable data protection law, we may require to share your personal data with:
Sub-contractors and other persons who help to provide our products and services
Government bodies and agencies in the UK (e.g. HMRC, who may, in turn, share it with relevant tax authorities and with regulators)
Courts, to comply with legal requirements and for the administration of justice
In an emergency or to otherwise protect vital interests
To other parties connected to the running of courses (e.g. authorised Aspire Assessors and Governing Awarding Bodies)
Data anonymisation and aggregation
Personal data may be converted into statistical or aggregated data which cannot be used to identify you, then used to produce statistical research and reports. This aggregated data may be shared and used in all the ways described above.
Retention of personal data
Aspire will securely retain the data that you have provided to us and the records that we have used for the period of time that we have a proven legitimate reason to do so. This will be for a maximum of six years from the point of a student enrolment being processed.
Principles – In compiling to GDPR, Aspire will ensure that Personal Data shall be:
Processed lawfully, fairly and in a transparent manner
Collected for specified, explicit and legitimate purposes
Adequate, relevant and limited to what is necessary
Accurate and, where necessary, kept up to date
Retained only for as long as necessary
Processed in an appropriate manner to maintain security
Should you have any queries or questions regarding your Data Protection, please email the Aspire Data Protection Officer:- DPO@aspireaccesscourses.co.uk
Subject Access Request and Opting Out
If you clearly opted in by highlighting this on the designated form we may contact you for marketing purposes, however, you can opt out at any time.
If you wish to opt out then please email DPO@aspireaccesscourses.co.uk with your details as well as confirmation you wish to opt out.
You may request details of personal information which we hold about you, this is done via a subject access request. If you would like to request this, then please write to Aspire Future Ltd, 16 Southernhay West, Exeter, EX1 1PJ or email DPO@aspireaccesscourses.co.uk
If you believe that any information we are holding on you is incorrect or incomplete, please write to us at the above address or email us —DPO@aspireaccesscourses.co.uk as soon as possible.
We will promptly correct any information found to be incorrect